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AV Technology Enhances Corporate Collaboration, Part 2

Dec 23, 2010 12:26 PM, With Bennett Liles

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OK, and you didn't only do a conference room, they had a training facility in there too?

They do. They have a combinable training room that can be used simultaneously or separated. One of the key features of the training room was that they do a lot of distance learning, so they wanted to have the ability to have someone conducting training from San Diego and streaming that video to the folks in the training room in Denver and vice versa. So what we considered in this room was streaming media technology where I could be presenting from the lectern position, and there's a high-definition camera at the back of the room that is pointed towards the lectern and microphones in the ceiling and also a lectern microphone is to where I could be giving a training right here in San Diego and then the folks in Denver are seeing me at the same time. So you can do distance learning with that device as well as archive the training for somebody to look at that in the future. So while the camera and the audio is being recorded, it's being archived in an electronic format so somebody could go pick up that training off of a server and view it at another time. [Timestamp: 9:33]

Oh yeah, that's really a good thing particularly if you've got some really complex material to go over and being able to go back and look at it again without taking up more class time with it. So I would imagine that after using the facility two or three times the people doing it get pretty much to become experts and things smooth out. Tell me something about those other rooms. I think they call those cocoon rooms?

On every floor there are two rooms, and they're called cocoon rooms, and they're a collaborative meeting space where … the rooms are round and they're covered in whiteboard material all the way around this round room and then there's flexible tables and seating that are within the room. So the concept of a cocoon is … there's a lot of people that are using the whiteboards or writing down notes, they're thinking about ideas as well as they want to be able to plug in their laptop and show maybe some data that they had thought of or they can collaborate on. So what we did is in each one of these cocoons we put a 55in. LED LCD display on either side of the cocoon so there's two in each one, and each one of these displays is on a swing-arm mount so you can turn it to whatever area of the room that you are viewing from or you can turn it towards a small audience on one side of the room and then a small audience on the other, or you can use them both simultaneously to show whatever data you want to show. But the other thing that we did in these rooms is we put four separate plug-in locations in the floor so from any number of these four locations you can route your video from your laptop to go to either display. So it's a nice meeting space for them to be creative and think about new ideas while … taking notes on the whiteboard and then being able to show their visual presentations from their laptops. [Timestamp: 11:26]

And how do they schedule all these facilities? Was there something for that?

On every instance … I wanna say there were 50+ room schedulers from PolyVision, they're called the PolyVision RoomWizards. This was a small LCD touch device that's outside of each room that interfaces with their Outlook Exchange server, so the thought was that folks could be at their desk and they could go into Outlook and schedule room 26 right from Outlook and reserve that, and what it does is it shows that room being booked by Tom Yerkes, room 26, from 8 a.m. to 12 p.m. on March 22 and what you would do is you could walk up to this room scheduler and you would see that Tom had the room booked from 8 to noon, but right there on the fly you could actually touch the screen from 1 to 3 and book your meeting right there at the actual PolyVision RoomWizard touchpanel. [Timestamp: 12:03]

Alright, an even easier way to do it. So what was the reaction after the first few times that they used it? Did you come back in and make any tweaks to the system?

Well, if it works as well as it looks in the pictures, that's a great install you've done for Cricket Communications. Travis Ellis and Tom Yerkes of CompView Audio Visual, thanks for being here to give us the details on it.

Thank you.

Thank you for the invite.

I hope you enjoyed the SVC podcast with Travis Ellis and Tom Yerkes of CompView Audio Visual. Show notes for the podcast can be found on the website of Sound and Video Contractor magazine at Join us next time for the SVC podcast.

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